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Appointment setting

Appointment setting services that put qualified buyers on your calendar

We build the list, warm the sending infrastructure, personalize every first touch with AI, run the follow-up, and book meetings with people who actually replied — for $1,500 a month flat plus a per-meeting rate.

What's included

Everything needed to run outbound end-to-end. No separate tool stack, no SDR to hire.

ICP definition workshop and a refreshed target list matched to it
Verified contact data with a personalization hook per prospect
A warmed sending subdomain with SPF, DKIM, and DMARC configured
AI-personalized 5-6 touch sequences sent on your behalf
Reply triage: interested, not now, wrong person, unsubscribe
Qualified meetings booked directly on your calendar
AI voice follow-ups for no-shows and warm replies
Weekly reporting on sends, replies, meetings, and cost per meeting

What counts as a qualified meeting

The most common complaint about appointment setting is junk meetings. Four conditions have to be true before a meeting reaches your calendar.

1

Right company

Matches the industry, size band, and region in your ICP — no spray-and-pray outside the profile you approved.

2

Right person

The contact owns or influences the budget for what you sell, verified against their current title.

3

Real intent

The prospect replied asking to talk, not just clicked a link. Every booked meeting traces back to a reply you can read.

4

Confirmed slot

Booked on your calendar with a confirmation email, timezone spelled out, and two setup questions answered.

What appointment setting costs

Typical market ranges for the three ways teams buy meetings.

QuotaForge

Time to first meeting
Days
Fixed cost
$1,500/mo flat
Variable cost
Per meeting booked

Month-to-month after the first 60 days.

In-house SDR

Time to first meeting
2-3 months to hire and ramp
Fixed cost
$8,000-15,000/mo fully loaded
Variable cost
Plus a $2-3k/mo tool stack

You carry hiring, management, and churn risk.

Appointment setting agency

Time to first meeting
4-6 weeks onboarding
Fixed cost
$5,000-10,000/mo retainer
Variable cost
Plus per-meeting fees

Usually a 6-12 month contract.

Ranges for SDRs and agencies are typical market figures, not quotes. Run your own numbers in the ROI calculator.

Appointment setting FAQ

What are appointment setting services?

Appointment setting services find, contact, and qualify potential buyers on your behalf, then book them into your sales team's calendar. You keep the selling; the provider handles list building, outreach, follow-up, and scheduling.

How much do appointment setting services cost?

Agencies typically charge a $5,000-10,000 monthly retainer plus a per-meeting fee, and in-house SDRs run $8,000-15,000 per month fully loaded. QuotaForge is $1,500 per month flat plus a per-meeting rate, which keeps effective cost per booked meeting under $300 for most teams.

What counts as a qualified appointment?

At QuotaForge a meeting only counts when the company matches your approved ICP, the contact owns or influences the budget, the prospect replied asking to talk, and the slot is confirmed on your calendar with the meeting details sent to both sides.

How fast do appointments start landing?

Replies typically start in week one once the domain is warmed. Consistent booked meetings usually appear in weeks three to four, after the sequence has cycled through the full list at least twice.

Do you use my domain or your own?

We send from a dedicated warmed subdomain aligned to your brand, never your primary domain. That protects your main domain's deliverability while keeping the sender recognizable to prospects.

Can I use appointment setting outside the United States?

Yes. The list building and sequencing work in any market where you can define an ICP and source verified business contacts. Local rules differ — CAN-SPAM, CASL, GDPR, and PECR each have their own requirements — and every sequence ships with identification and a working unsubscribe.

Do I need a long-term contract?

No. QuotaForge is month-to-month after the initial 60-day ramp, which is the minimum time needed to warm infrastructure and cycle a list properly.

See whether it fits before you commit

A 15-minute call: your ICP, your numbers, and an honest answer on whether outbound is the right channel.

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